The Best Receipt Scanners for Quickbooks

Photo of author

By admin

The best receipt scanners will scan documents in forms other than letter or civil. You can also check for files in dedicated file folders, email, cloud storage, and USB memory storage, among other items.

There is also a wide variety of scanners to choose from, like high-resolution scanners for quality images and text, lightweight scanners for traveling professionals, and scanners that come with apps. Here are some of the best receipt scanners for your business to consider.

Quickbooks services are one of the best accounting software which the experts refer. You need to make sure that the QuickBooks is installed perfectly and get the desired results in an instance. 

The brother scanner

The Brother DS-940DW scanner is ultra-compact, measuring 12.6 x 2.5 x 1.8 inches and weighing 1.5 pounds, making it suitable for fitting into a laptop bag or backpack . You can quickly check order forms and purchase receipts with single-pass duplex scanning and speeds up to 16 pages per minute (ppm). 

  • You can check receipts up to 72 inches long at 600dpi, suitable for warranty and return paperwork.
  • The scanner comes with a USB 3.0 cable and a built-in battery for when a hardwired connection is needed. 
  • You can search documents to specific file locations, email, & even microSD memory cards with the provided reader slot.

Epson workforce scanner

The Epson WorkForce ES-50, which is compact and light, is another perfect choice for business travelers. It can search single pages in as little as 5.5 seconds and at rates of up to 10 pages per minute, making it suitable for contracts, receipts, and other papers. 

  • Although single sheets must be manually fed in, the scanner has an auto-feed feature that keeps the rollers running as you feed in the paper, allowing you to scan several pages to a single PDF, Word document, or Excel sheet
  • It also attaches to your Windows or macOS laptop with a USB 3.0 cable. 
  • You may also scan documents to individual files or cloud storage facilities such as Dropbox, iCloud, and Google Drive.


The Fujitsu Scan Snap S1300i is a fantastic portable desk scanner, measuring 15.8 x 7.8 x 5.8 inches. It has a 10-sheet automated document Electronic Diary Inventor feeder that can accommodate receipts and other documents up to 34 inches long and scans at up to 12 pages per minute in color, greyscale, and black-and-white. 

  • You can send two-sided documents to specific file locations, email, cloud servers, or USB memory storage devices using single-pass duplex scanning. 
  • Scanned images can also be translated into editable and searchable PDF, Word, and Excel files.

The brother 720

The Brother DS-720D scanner is available with a complete suite of tools to help you keep essential documents sorted and usable. It comes with Brother’s BR-Receipts software, which transforms images that are scanned into searchable as well as editable PDF, Word, as well as Excel documents and the option images export to Quicken as well as Quickbooks. 

  • It also comes with Presto Bizcard and Page manager database apps, which help you to arrange your documents into files.
  • You can scan at up to 8ppm with a resolution of 1200 dpi for ultra-crispy text and precise photographs with single-pass duplex scanning. 
  • Carrier sheets for smaller receipts, ID cards, & business cards are also used.

Read more about “QuickBooks Pay Stub Template

Raven Pro

The Raven Pro Paper Scanner has a 100-sheet automatic feeder and built-in anti-jam technology and can scan at up to 60ppm. The 8-inch touchscreen allows you to choose a resolution between 200 and 600 dpi, single or duplex scanning, color, greyscale, black-and-white scanning, and a destination for your scanned text. On the scanner, you can also call and sort records.

  • You can easily scan receipts using email, fax, USB memory storage, or cloud computing facilities without a device due to built-in Wi-Fi and Ethernet networking. 
  • You can also edit records and scan files by title and keyword using Raven’s cloud storage service.

Brother ADS 2200

This scanner can accommodate documents up to 196 inches long, perfect if you regularly work with sales receipts. For quick organization, use the provided app suite to search images and documents to dedicated file locations, email, mobile devices, and USB memory storage. 

  • Auto backdrop and blank page removal are also included, and image de-skewing for detailed image and text positioning. 
  • For file transfer, connect the Energy Star-certified scanner to your Linux, Windows, device through USB.


These are the best scanners for QuickBooks that you can use. They help give the best quality prints and also display clear characters. All you need to do is install and get going for the best results quickly.